Streamline Your Deals in 2024: Building Repeatable Process With TransactIQ
As a CRE Tenant Rep broker, have you ever found yourself:
Struggling to break through your max gross production numbers?
Does it feel like you're constantly having to re-explain simple tasks to your team deal over deal?
Do you spend countless hours on admin work or hunting through endless emails to find critical information or dates for important deals?
Are you frequently getting feedback from your clients that they wish the experience was more seamless when searching for space?
If any of these problems sound familiar to you trying to close a Commercial Real Estate deal, then this post is for you.
We want to help you build repeatable processes to improve efficiencies, reduce mental load, and establish a digital workspace that allows you to improve your processes effectively deal over deal.
Here are 3 steps we recommend making to improve your brokerage’s deal operations by identifying & establishing repeatable processes. The best part is you can quickly have your team start using this with TransactIQ’s Tasks and Workflow Template features.
Gather Inputs and Current ‘Jobs to Be Done’
Ask your team to write out from start to finish every task, big and small they are responsible for in helping work a deal and getting it across the finish line. Start broad (milestones) and continue to dig into the smallest of tasks, down to sending emails or reaching out to clients for a signature. Each of those can be grouped by the largest milestones with a project to keep things organized.
2. Analyze and Edit
Bring your team together to review the results. Try to gather the following feedback from everyone involved. Some suggestions of valuable ranking or measurements: importance of job/task, intended result, estimated time to complete, resources needed, difficulty/skill of task, dependences, etc. If there are any areas that seem to overlap, are not high value to getting a deal across the finish line or improving the client’s experience, consider removing the need for that job in the workflow.
3. Document and Optimize
This is where TransactIQ becomes your superpower. Tasks are available in all our plans, but the task workflow templates are only available in the Pro plan for teams. This unlocks the ability for you to create a set of tasks and save them as a specific workflow template that can then be applied to any deal in the future. You have the ability to edit these templates, which means you can optimize as you continue to refine your processes.
